COVID-19 or coronavirus in TRORC region
TRORC’s offices are closed to the public. Deliveries and appointments are available if needed. Staff are largely working remotely. Email is the best way to reach them, check out the staff page for contact information. We will try to keep this page up to date with the latest we hear from the state, as well as our own office operations.
- VT Health Dept. Update Page
- VT Health Dept. Cases Dashboard
- STAY AT HOME ORDER 3/24/2020, TRAVEL & LODGING ORDER 3/30/2020
- VT Emergency Management Updates
- Gifford Hospital, DHMC, MAHHC
- VLCT Resources
- STATE VOLUNTEER SITE FOR REGULAR & MEDICAL
Scroll Down for Municipal, Non-Profit, Business and Volunteer Resources
Continuity of Operations (COOP) planning. Continuity of staffing is a particular concern in the context of COVID-19. COOP plans should include identification of essential functions and lines of succession. A local COOP plan template is available on the Vermont Emergency Management website. Tory, Pete and Kevin can help too.
With the Governors Declared State of Emergency, responders are able to request Citizens Assistance Registry for Emergencies (CARE) registration data allowing the responders to plan and provide appropriate assistance for vulnerable populations. See the Citizens Assistance Registry for Emergencies site for the request procedure.
CARES ACT CDBG Support (COVID-19 Stimulus)
Vermont’s share will result in more than $4.7 million to assist communities across the state recovery from COVID-19. The VT Department of Housing and Community Development (DHCD) is expecting further guidance from HUD on the timing and availability of funds. Please register here to participate in a virtual Public Hearing to direct the use these funds on April 13, 2020 from 3:00PM -4:00PM.
FEMA Municipal and Private Non-Profit (PNP) Public Assistance
- VEM COVID-19 PA PAGE
- FEMA COVID-19 PA PROCESS
Due to the coronavirus pandemic, Vermont now has a statewide disaster declaration https://www.fema.gov/disaster/4532 on 4/8/20. Your municipality will be covered under that emergency, just like if we are having a flood, except this will keep flooding. Private non-profits (known as PNPs in FEMAland) MAY also be eligible. Public assistance is when things like towns assist the public. Category B (emergency protective measures) is the particular part of Public Assistance costs that MAY be recoverable, so start documenting and saving everything related to those costs. Remember, there are still rules in disasters so try to procure any item or service properly and save everything (bids, calls, timesheets, invoices, checks, etc.) These costs would typically be reimbursed at 75%, although that reimbursement can take a long time (as in years) to happen.
What are Category B costs?
They could be extra steps you have taken to protect a facility, or your people, or to warn people, or feed them, or open your Emergency Operations Center (EOC). If an eligible organization has or may have at least $3,300 in eligible uninsured Category B Emergency Protective Measure costs, the organization should submit a FEMA Request for Public Assistance (RPA) form (see above links). At this point you have to be qualifying critical organization doing critical tasks. Essential organizations may be eligible later. See eligibility links below.
What are Private non-profits (PNPs)
PNPs are pseudo-private non-profit organizations that own or operate facilities that provide certain services of a governmental nature. These often include schools, senior centers, food and shelter services, non-profit emergency services, hospitals, nursing homes, etc.
- Eligible PNPs and PNP Applicants Briefing Packet
- PNP Fact Sheet 4/2/2020
- CATB Eligibility Decision Tree
- Information on Federal Public Assistance Eligibility for COVID-19 (PDF)
- Eligible Emergency Measures Fact Sheet for COVID-19
- COVID-19 Public Assistance Simplified Application Fact Sheet
- COVID-19 Memo: Procurement Under Grants Conducted Under Emergency or Exigent Circumstances
- COVID-19 Fact Sheet: Procurements Under Grants During Periods of Exigent or Emergency Circumstances
Applicants apply independently online for reimbursement and write their own Project Worksheet.
- The nature and scale of this national event are beyond anything the emergency management community has seen and it is not possible for FEMA or recipients to have Project Specialists work with every applicant to develop their project worksheets.
- Instead, FEMA is allowing applicants to directly apply for assistance in the PA Grants Portal at https://grantee.fema.gov.
- Many steps, including most initial steps to begin the reimbursement, will remain the same: Account creation, SF-424 Grant Application submission, RPA form submission, Scope of Work and Cost Estimate, compliance reviews, and eligibility reviews.
- FEMA will simplify the process for creating a Project Worksheet (PW) by creating a template PW form for Category B assistance for COVID-19:
- The form include a few basic questions to establish eligibility and will collect minimal information about the work activities.
- The form will ensure the Department of Health and Human Services and CDC are not duplicating the funding.
- The form will require minimal documentation to support eligibility based on the project’s risk of providing ineligible funding and emergency need:
- Expedited Projects: Limited documentation but funded at 50%.
- Small Projects: Limited documentation and self-certified as to basic eligibility requirements.
- Large Projects: Limited documentation but full FEMA review based on amount of funding provided.
FEMA Procurement https://www.fema.gov/procurement-disaster-assistance-team
- Public Assistance: Contracting Requirement Checklist
- Top 10 Procurement under Grant Mistakes that Can Lead to Loss of FEMA Public Assistance Funding
- Key Points for Non-State Entities on How to Avoid the Top 10 Procurement Under Grant Mistakes
- What Does the Families First Coronavirus Response Act Mean for Municipalities?
- Guidance and FAQs for “Stay Home, Stay Safe”
- What Are Essential Local Government Services and Functions?
- Open Meeting Law and COVID-19 FAQs
- Town Finance COVID-19 FAQs
- Town Office Closure COVID-19 FAQs
- Human Resource Laws and COVID-19 FAQs
- Agency Business Impact Form or email [email protected]
- The Agency has also established a hotline so that businesses may call to report impacts and be directed to resources: (802) 461-5143, available Monday through Friday, 7:45 a.m. – 4:30 p.m.
- SBA Loan Guidance
- Initial unemployment insurance claims can now be filed online
- COVID-19 FAQs for Employers and Employees
Active Mini Grants
Grantors ramping up and seeking donations now
- Farmer Emergency Fund
- VT Community Foundation Response and Vermont Community Foundation Fund
- USCRI Vermont Neighbor Relief Fund
Regional Community Action Agencies are on the front lines of helping with basic needs for your region.
20 Gable Place, Barre, VT 05641 (802) 479-1053 or 1-800-639-1053
- Bradford: (802) 222-5419
- Morrisville: 1-800-639-8710 or (802) 888-7993
- Randolph: 1-800-846-9506 or (802) 728-9506
91 Buck Drive, Westminster, VT 05158 (802) 722-4575 or 1-800-464-9951
- Brattleboro: (802) 254-2795
- Springfield: (802) 885-6153
- White River Junction: (802) 295-5215
Many towns have set up Facebook Groups or websites Woodstock, Thetford for support needs. Please remember to try to coordinate or least CC your work through your local town and EMD/EMC person as they can access the Citizens Assistance Registry for Emergencies (CARE) directory and other tools volunteers cannot. These sites can help to coordinate volunteer delivery to the elderly and at risk populations, marshaling supplies, etc. Groups have also set up links to a Google Form template to coordinate volunteers and needs. Scroll to the bottom of the page for more information.
- Vermont Council on Rural Development Community Response Toolkit and VCRD Response Resources Google Drive
- Statewide Community Organizers
- Vermont Covid19 Resources is an open source document and the information is moderated but please self-verify as you see fit.
- Template for Mutual aid spreadsheet and example: Upper Valley mutual Aid volunteer/Needs sign up Form
- Template for postcard mailing to community about COVID-19 resources.
- Mutual Aid Web Facing Form for Any Community
- copy and paste language and questions into your own google form for your own website to collect responses at the community level
- Mutual Aid Google Forms responses can be downloaded to Excel – for help, contact Laura Nace at 443.558.8118 or [email protected].
- PJC Mutual Aid Resources
- WRV Towns in the Herald of Randolph
- UV Towns in the Valley News
- COVID-19 Mutual Aid-Central Vermont Facebook page
- United Ways across the state have Volunteer Centers to help connect nonprofits and volunteers. Nonprofits can register online and add volunteer opportunities to each of these sites, volunteers do not need to register to browse opportunities. Sites are being updated as quickly as possible. Listed by County:
- Bradford-Area COVID-19 Mutual Aid Volunteer Sign-up Form
- Bradford Resources
- Chelsea/Vershire/Corinth/Tunbridge/Washington mutual aid volunteer and need sign up
- Thetford Emergency Management Covid-19 Information and Resources “I can help” or “I need help”
- Randolph: Needs Request Form | Volunteer Form
- Bethel VT Strong COVID-19
- Royalton Area Mutual Aid Volunteer Sign-up Form
- Upper Valley Strong Volunteer portal and Upper Valley mutual Aid volunteer/Needs sign up Form
- Hartland-Area Mutual Aid Volunteer Sign-up
- Precision Valley Mutual Aid Sign-Up
MASK MAKERS (yes DHMC requested masks!)
- Video How-To
- UV Mask Makers Facebook Group
COOL PLANNING GRAPHICS
- Windsor County COVID-19 DEMO PROFILE
- Orange County COVID-19 DEMO PROFILE