Calendar

Tentative Meeting Agenda:

1. Public Comments (5 minutes)
2. Approval of the December 4, 2019 Minutes (enclosed)
3. Acceptance of the December Financial Reports (enclosed)
4. TRORC Investment Policy Draft – Walk-through (please be familiar with the draft provided to you all last month)
5. Regional Plan update status
6. TRORC Tuition Reimbursement/Loan Pay Down Benefit
7. TRORC staffing
8. Updates: Housing Study, TRORF Strategic Planning; Regional Energy Coordinator proposal; TRORC Strategic Plan
9. February 26, 2020 TRORC Board Meeting agenda review
10. Executive Session (if needed)
11. Other

The next meeting of the TRORC Executive Committee will be on Wednesday, February 12, 2020 at the TRORC Offices in Woodstock, VT from 3:00 to 4:30 p.m.   Snacks will be available.

Tentative Meeting Agenda:

1. Public Comments (5 minutes)
2. Approval of the January 8, 2020 Minutes (enclosed)
3. Acceptance of the January Financial Reports (enclosed)
4. TRORC Investment Policy Draft – Walk-through. We will review the results of the online survey we all took on risk tolerance
5. Regional Plan update status
6. TRORC staffing update
7. Updates: Housing Study, Regional Energy Coordinator proposal; TRORC Strategic Plan
8. February 26, 2020 TRORC Board Meeting agenda review
9. Executive Session (if needed)
10. Other

If any person needs accommodation to participate in this meeting, please call Peter Gregory at 802-457-3188.

The next Executive Committee meeting will be March 11, 2020.  The date, time, location and agenda will be posted on www.trorc.org

TRORC will hold its next meeting Wednesday, February 26, 2020 at 6:30 p.m. at the Thompson Senior Center, Woodstock VT.

Proposed Agenda 

1. Call to Order/Approval of Agenda/Introductions/Public Comment – 6:30 p.m. 

2. Public Hearing – Town Plan Approval for Fairlee (draft decision enclosed) [10 minutes] 

3. Public Hearing – Confirmation Action for Fairlee per 24 VSA, Section 4350 [5 minutes] 

4. Public Hearing – Determination of Energy Compliance, Fairlee Town Plan (draft decision enclosed) [5 minutes] 

5. Presentation and discussion on draft Basin 14 Plan (summary enclosure) – Danielle Owczarski, Basin Planner with ANR will present on Basin 14 Plan, and Jess Richter from TRORC will lead a discussion on the draft. (This draft is not yet available to the general public, so please contact Jess Richter at [email protected] or (802) 457-3188 if you would like a copy of the full draft Plan.) [55 minutes] 

6. Action on Fairlee Town Plan Approval and Confirmation [10 minutes] 

7. Action on Fairlee Determination of Energy Compliance [15 minutes] 

8. Approval of December 11, 2019 TRORC Board Minutes (enclosed) [5 minutes] 

9. Acceptance of December, 2019 and the January, 2020 TRORC Financial Reports (enclosed) [5 minutes] 

11. Staff/Commissioner Updates [10 minutes]
    1. Act 250 projects
    2. Commissioner Items
    3. Legislative Updates
    4. Draft Regional Plan
    5. TRORC Projects
12. Adjournment – 8:30 p.m.     

NOTE:  If you are unable to attend, please notify your town’s other representative so he or she can attend.  Thank you!

The next TRORC Board Meeting will be held on March 25, 2020.   A full packet and agenda will be sent out to Commissioners in mid-March.

Agenda

Hartford Energy Memo, Royalton TP Review

Remote Mtg. information

NOTE: Commissioners will attend the March meeting via audio/video conference call.

To attend the meeting using a computer, enter this URL into your computer’s
browser: https://zoom.us/j/872161083

The meeting ID number is 872 161 083. Please activate the URL at least 5‐10 minutes early. The video
portion will allow you to see the transportation slides. You can use your computer’s speakers or
headphones for sound.

To join the meeting using your phone, dial 1 (646) 558‐8656. At the prompt, enter the meeting ID
number 872 161 083. You can still use your computer’s video if you like for the slides.

Important note: To ensure the highest quality of sound during the meeting, please mute your
computer’s microphone or your phone unless you have the floor. We will mute all attendees
initially. We may have to pivot from video and audio to all audio for performance but we will warn you
in the meeting and the dial‐in number should not change.

Agenda

1. Call to Order; Approval of the Agenda; Public Comment
2. Public Hearing – Norwich Town Plan Approval
3. Public Hearing – Confirmation of Planning Efforts for Norwich
4. Action on Town Plan Approval and Confirmation for Norwich
5. Approval of the TRORC Board Meeting Minutes for March 25, 2020 (attached)
6. Acceptance of the March 2020 Financial Reports (attached)
7. Updates:  Regional Energy Coordinator; TRORC Regional Plan; COVID -19 efforts; Commissioner Items
8. Other

Under Act 92, this Board is legally allowed to host electronic meetings due to the COVID-19 situation. If you need accommodations for this meeting, please contact Peter Gregory at [email protected]. 

Join Zoom Meeting

https://zoom.us/j/94839720230

Meeting ID: 948 3972 0230

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Meeting ID: 948 3972 0230

1. Call to Order
2. Public Comment
3. Approval of the April 8, 2020 Minutes
4. Acceptance of the April Financial Reports
5. Review of Accounting Manual changes
6. Preliminary draft FY 21 budget and timeline
7. Proposed changes to Regional Plan and timeline
8. Full Board agenda review for May 27, 2020
9. Updates
10. Other

NOTE: Virtual Meeting                                                         

Under Act 92, this Board is legally allowed to host electronic meetings due to the COVID-19 situation. If you need accommodations for this meeting, please contact Peter Gregory at [email protected]. 

Proposed Agenda

1. Call to Order. Approval of the Agenda (Action)
2. Public Comments
3. Public Hearing – Rochester Town Plan Approval
4. Public Hearing – Confirmation of Rochester Planning Efforts
5. Public Hearing – Determination of Energy Compliance of Rochester Town Plan
6. Vote on Approval of Town Plan and Confirmation of Planning Efforts (Action)
7. Vote on Determination of Energy Compliance of Rochester Town Plan (Action)
8. Vote to approve TRORC Board minutes from April 22, 2020 (enclosed)
9. Vote to accept the April Financial Reports (enclosed)
10. Proposal on a draft Regional Plan changes (memo enclosed)
11. Vote to accept changes and authorize staff to set final public hearing and arrange vote to adopt Regional Plan. (Action)
12. Commissioner reports on local Covid-19 response and recovery activities
13. Executive Director updates –
    1. TRORC COVID-19 activities; preliminary FY 21 budget; TRORC Annual Meeting; Regional Energy Coordinator
14. Other

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Meeting ID: 92219385199

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TP public notice 2020 Rochester Town Plan

TP public notice 2020 Rochester Energy Plan

The next meeting of the TRORC Executive Committee will be on Wednesday, June 10, 2020 at 3:00 pm via Zoom Meeting – see log-in information below.

Meeting Agenda:

1. Call to Order, Review Agenda
2. Public Comment
3. Approval of May 13, 2020 Minutes (Attached)
4. Acceptance of the May Financial Reports (Attached)
5. Approval of the FY 21 Budget (Attached)
6. Regional Energy Coordinator Discussion
7. Volunteer of the Year award – Action (Attached)
8. Full Board agenda review for June 24, 2020
9. Updates:  Scholarship results, Legislative
10. Other 

The next Executive Committee meeting will be July 8, 2020.  The date, time and agenda will be posted on www.trorc.org

Log-in Information

Join Zoom Meeting

https://zoom.us/j/92737122000

Meeting ID: 927 3712 2000

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Meeting ID: 927 3712 2000

Find your local number: https://zoom.us/u/akHqusXif

NOTE:     Virtual Meeting                                                      

Under Act 92, this Board is legally allowed to host electronic meetings due to the COVID-19 situation. If you need accommodations for this meeting, please contact Peter Gregory at [email protected]. 

TRORC will hold its Annual Meeting Wednesday, June 24, 2020 at 6:30 p.m. Via Zoom (see call-in instructions below)

Proposed Agenda

1. Call to Order/Approval of Agenda/Introductions/Public Comment – 6:30 p.m.

2. Approval of the May Meeting Minutes (attached).

3. Acceptance of the May Financial Reports (attached).

4. Approval of the proposed FY 21 TRORC Budget (attached).

5. Action on Election of Officers. Nominating Committee Report:

Jerry Fredrickson, Chair; Bill Emmons, Vice Chair; Nancy Jones, Treasurer; David Brandau, Secretary; Bill Edgerton and Nancy Malmquist, Members of the Executive Committee; Ken Alton, Jenn Colby, Meg Emmons, Beth Long and Meghan Butts, Members at Large.

6. Action on FY 21 Student Scholarships – Scholarship Report attached. Nancy Jones and her Committee recommend eight recipients for FY 21.

7. Volunteer of the Year Award. Nominator Nancy Jones will make the Presentation.  Award winner Monique Priestley’s resume is attached.

8. Authorization for the Executive Committee to proceed with the Intermunicipal Contract with seven Member Towns between Board meetings.
9. Staff/Commissioner Updates
   1. Commissioner Items
   2. Legislative Updates
   3. Draft Regional Plan
   4. TRORC Projects

10. Adjournment – 8:00 p.m.

NOTE:  If you are unable to attend, please notify your town’s other representative so he or she can attend.  Thank you!

The next TRORC Board Meeting will be held on September 23, 2020.   A full packet and agenda will be sent out to Commissioners in mid-September.

https://zoom.us/j/91753595544

Meeting ID: 917 5359 5544

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The next meeting of the TRORC Executive Committee will be on Wednesday, July 8, 2020 at 3:00 pm via Zoom Meeting – see log-in information below.

Meeting Agenda:

1. Call to Order; Changes to Agenda
2. Public Comment
3. Approval of June 10, 2020 minutes (attached)
4. Acceptance of June Financial Reports (attached)
5. Review and Approval of Personnel Policy Changes (attached)
6. Review and Approval of CDBG-CV Grant Application Authority Resolution (attached)
7. Regional Energy Coordinator – Approve signing Agreement (attached)
8. Updates:  CDBG Business Grant Program, Regional Plan
9. Other Items  

The next Executive Committee meeting will be August 12, 2020.  The date, time and agenda will be posted on www.trorc.org

Log-in Information

Join Zoom Meeting

https://zoom.us/j/98774708343

Meeting ID: 987 7470 8343

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Meeting ID: 987 7470 8343